Copyright Notice and Registration
Copyright protection in the United States is automatic upon the fixation of an original work of authorship (see the BitLaw discussion on obtaining copyright protection for more information on this point). However, even though it is not required, it is highly advisable that a work protected by copyright contain a copyright notice and be registered with the U.S. Copyright Office. The use of the copyright notice and the registration of a work are referred to as formalities and were formerly requirements for copyright protection.
The discussion of the copyright formalities in BitLaw is divided into the following sections:
- importance of the copyright notice;
- form and placement of copyright notice;
- importance of registration with the copyright office;
- procedure for registration with the copyright office; and
- mandatory deposit requirements.
Importance of Copyright Notice:
Copyright notice is no longer necessary for a work to be protected under copyright law. For any work published after March 1, 1989, the copyright notice is strictly optional, though highly recommended. However, if a work was first published before March 1, 1989, copyright notice was required for the work to be protected under copyright. Works that were published without a copyright notice prior to this date may have lost all right to copyright protection.
Even though the copyright notice is no longer required, it should still be placed on all published works. Use of the notice is recommended for the following reasons:
- it informs the public that the work is protected by copyright (and thereby helps to scare aware potential infringers);
- it prevents a party from claiming the status of "innocent infringer", which may allow a party to escape certain damages under the Copyright Act; and
- it identifies the copyright owner and the year of first publication (so that third parties will know who to contact to request a license to the work).
Form and Placement of the Copyright Notice:
The copyright notice generally consists of three elements:
- The symbol © (the letter C in a circle), or the word "Copyright" or the abbreviation "Copr.";
- The year of first publication of the work; and
- The name of the owner of copyright in the work.
If the work is unpublished, the appropriate format for the notice includes the phrase "Unpublished Work" and the year of creation.
The "C in a circle" notice is used only on "visually perceptible copies." Certain kinds of works--for example, musical, dramatic, and literary works--may be fixed not in "copies" but by means of sound in an audio recording. Since audio recordings such as audio tapes and phonograph disks are "phonorecords" and not "copies," under the Copyright Act, the "C in a circle" notice is not used to indicate protection of the underlying musical, dramatic, or literary work that is recorded. Instead, a symbol composed of the letter "P" in a circle is used. Since computer software is considered to be visually perceptible (with the aid of a machine), the copyright notice for software should use the C in a circle format.
The notice should be affixed to copies or phonorecords of the work in such a manner and location as to give reasonable notice of the claim of copyright. For computer software, the copyright notice is generally placed on the medium of distribution (that is, on the diskette or CD-ROM used to distribute the software). In addition, it is wise to make the copyright notice visible on the screen when the program is executed. One way of doing this is to include the notice on a splash screen which is temporarily shown when the program is initially executed.
Copyright registration is the process by which a formal claim of copyright is filed on a work with the U.S. Copyright Office. Registration is not a condition of copyright protection, although it is a prerequisite for filing a copyright lawsuit on U.S. origin works. However, it is possible to file a lawsuit on a previously unregistered work merely by filing an application for registration immediately prior to initiating the lawsuit.
Even though registration is not a requirement for copyright protection, the Copyright Act does provides several inducements or advantages to encourage copyright owners to file for copyright registration. Among these advantages are the following:
- If registration is made within 3 months after publication of the work, it is possible to collect statutory damages and attorney's fees in infringement actions (otherwise only actual damages may be collected);
- If made before or within 5 years of publication, registration will establish prima facie evidence in court of the validity of the copyright and of the facts stated in the certificate;
- Registration establishes a public record of the copyright claim and allows for the recordation of transfers of ownership of the copyright; and
- Registration allows the copyright to be used to prevent the importation of infringing copies.
Procedure for Copyright Registration:
An application for copyright registration may be made at any time during the life of the copyright (see the BitLaw discussion on the duration of copyrights for more information). An application to register a work is made by submitting the following three items to the U.S. Copyright Office:
- a properly completed application form;
- a nonrefundable filing fee of $20; and
- a nonreturnable deposit of the work being registered.
There are a variety of copyright registration forms which can be used; the correct form depends upon the type of work being registered:
- Form TX: for published and unpublished nondramatic literary works;
- Form SE: for serials such as periodicals or newspapers;
- Form G/DN: for a complete month's issues of a daily newspaper;
- Form PA: for the performing arts (musical and dramatic works, motion pictures, and other audiovisual works);
- Form VA: for the visual arts (pictorial, graphic, and sculptural works); and
- Form SR: for sound recordings.
The deposit is generally one or two copies of the best edition of the work. For computer programs, the deposit requirement is one source code print out of the first and last 25 pages of the program. For a program of fewer than 50 pages, the deposit is a copy of the entire program. In addition, provisions are included for blocking out important portions of the source code in order to protect trade secrets.
Mandatory Deposit Requirements:
Section 407 of the Copyright Act requires the "owner of copyright or of the exclusive right of publication" in a work published in the United States to deposit copies of the work in the Copyright Office within 3 months of the date of such publication. Publication is defined by the Act as "the distribution of copies or phonorecords of a work to the public by sale or other transfer of ownership, or by rental, lease, or lending." The mandatory deposit provision ensures that the Library of Congress has access to every copyrightable work published in the United States.
Failure to abide by this mandatory deposit provision has no effect on the copyright protection available for the work. The only enforcement provision in the statute applies in cases where the Register of Copyrights makes a written demand for the required deposit. If the required deposit is not made within 3 months of the demand, the person or organization obligated to make the deposit is liable for a fine of not more than $250 for each work plus the retail price of the copies. In addition, if the refusal to comply is willful or repeated, an added fine of $2,500 may be incurred.
In general, the deposit must consist of two complete copies of the best edition of the work. If the work is machine readable in an IBM or Apple Macintosh compatible format, including CD-ROMs, the deposit consists of one complete copy of the best edition if it is not copy protected, plus any documentation such as a user's guide. If the work is copy protected, the deposit consists of two copies of the best edition plus any documentation. Under a special deposit agreement with the Library, CD-ROM publishers may (1) deposit one copy and authorize local area network use in Library Reading Rooms for up to five simultaneous users or (2) deposit two copies.